APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation
N/A

Attachment: 060518 Policy Review Work Session Minutes.pdf
Attachment: 060518 Board Mtg. Minutes.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

7. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: 6.19.18 Reassignments for School Board Meeting.pdf (Confidential Item) 

GENERAL ITEMS

8. APPROVAL OF SUNCOAST TECHNICAL COLLEGE TUITION AND FEES STRUCTURE FOR 2018-2019

Description
Florida Statute provides for and requires the charging and collection of tuition from adults for postsecondary programs funded by the Workforce Education Fund (s. 1009.2, F.S.).

This section of statute authorizes local school boards to establish tuition and lab fees for Workforce Education programs, fees for Continuing Workforce Education programs and other programs not reported to the Department of Education for funding purposes.

The presented tuition for Adult Occupational programs (Career Certificates) and Adult General Education is equal to the state standard of tuition rate.

As part of this request, Suncoast Technical College is also including high school fees and testing fees for informational purposes.

Recommendation
That the Suncoast Technical College tuition and fees structure for 2018-2019 be approved as presented.

Attachment: 2018-2019 Tuition-Fees Agenda Final.pdf

AGREEMENTS/CONTRACTS

9. APPROVAL OF AGREEMENT BETWEEN BIG BROTHERS BIG SISTERS OF THE SUN COAST, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, FOR MENTOR MANAGEMENT SERVICES

Description
This agreement between Big Brothers Big Sisters of the Sun Coast, Inc., and the School Board of Sarasota County, Florida, delineates the shared responsibilities regarding school-based mentoring services provided to at-risk youth by the Mentor Managers (job description attached) who will provide specific services to students enrolled in high schools in Sarasota County.

Recommendation
That the agreement between Big Brothers Big Sisters of the Sun Coast, Inc., and the School Board of Sarasota County, Florida, to provide mentor management services, be approved as presented.

Attachment: BBBS Mentor Managers 2018-19.pdf

10. APPROVAL OF AGREEMEMT BETWEEN BEHAVIOR CARE, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Behavior Care, Inc., is a company that provides intensive applied behavior support for students with disabilities when they present severe challenging behaviors. In addition, the Board Certified Behavior Analyst works in coaching and guiding teachers/staff on implementation of strategies and techniques, to replace dangerous behaviors.

Recommendation
That the agreement for Behavior Care, Inc., and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Behavior Care Inc 2018-19.pdf

11. APPROVAL OF AGREEMENT BETWEEN POSITIVE BEHAVIOR THERAPY, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Positive Behavior Therapy, Inc., is a company that provides intensive applied behavior therapy support for students with disabilities when they present severe challenging behaviors.

Recommendation
That the agreement for Positive Behavior Therapy, Inc., and the School Board of Sarasota County, Florida be approved as presented.

Attachment: Positive Behavior Therapy 2018-19.pdf

12. APPROVAL OF ANNUAL RENEWAL AND AMENDMENT NO.1 OF THE AGREEMENT BETWEEN SARASOTA COUNTY GOVERNMENT AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR HOSTING AND NETWORK SECURITY SERVICES SUPPORTING APPLICATIONS UTILIZED BY THE SCHOOL DISTRICT

Description
As a result of ongoing collaboration between the Sarasota County Government and The Sarasota County School Board, the Hosting and Network Security Services Agreement establishes a commitment for information technology security and support for all mission critical District applications, servers supporting those applications, network support/security, and filtered internet access services for the school district. The County and The School Board now require an amendment to renew the term of the agreement and amend the annual fee.

Recommendation
That the renewal of the cooperative agreement and Amendment No. 1 between Sarasota County Government and The School Board of Sarasota County, Florida for Hosting and Network Security Services supporting our applications, network, support/security, and filtered internet access be approved.

Attachment: CAC2017-0135_School Board of Sarasota County_A1_Vendor Copy.pdf

13. APPROVAL OF AFFILIATION AGREEMENT BETWEEN HCA HEALTH SERVICES OF FLORIDA, INC. D/B/A BLAKE MEDICAL CENTER AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
The School Board offers to enrolled students a Health Science program at Suncoast Technical College (STC). STC enrolls students in an accredited degree program in the field of Surgical Technology. HCA Health Services of Florida, Inc. d/b/a Blake Medical Center operates a comprehensive acute-care medical-surgical hospital. STC desires to provide to ten students per year enrolled in the Surgical Technology Degree Program a clinical learning experience through the application of knowledge and skills in actual patient-centered treatment situations in a health care setting. Blake Medical Center will make the facility available to STC for such clinical learning experience.

Recommendation
That the Affiliation Agreement between HCA Health Services of Florida, Inc. d/b/a Blake Medical Center and the School Board of Sarasota County, FL be approved as presented.

Attachment: Blake Medical Center Affiliation Agreement 2.2018.pdf

14. APPROVAL OF AGREEMENT BETWEEN UNITED WAY SUNCOAST, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The United Way Suncoast, Inc., will plan and deliver opportunities that support both parents and students with their educational and career goals.

Recommendation
That the agreement between United Way Suncoast, Inc., and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: United Way Suncoast 2018-19.pdf

15. AGREEMENT BETWEEN SIVIC SOLUTIONS GROUP, LLC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, FOR MEDICAID ADMINISTRATIVE CLAIMING

Description
Sivic Solutions Group, LLC will provide the management and submission of random moment time study and Medicaid Administrative Claiming services in order to be fully compensated, based on Medicaid allowable reimbursement.

Recommendation
That the Agreement between Sivic Solutions Group, LLC and the School Board of Sarasota County, Florida, for Medicaid Administrative Claiming in an amount not to exceed $7,000.00, be approved as presented

Attachment: Sivic Solutions - Medicaid 7-1-18.pdf

16. APPROVAL OF THE AGREEMENT BETWEEN THE SCHOOL BOARD OF SEMINOLE COUNTY, FLORIDA, AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, FOR TITLE I SUPPORT AND TECHNICAL ASSISTANCE SERVICES PROVIDED BY ECTAC

Description
Sarasota County School Board is a member of ECTAC, East Coast Technical Assistance Consortium, for purposes of support and technical assistance. The agreement for ECTAC support is with the School Board of Seminole County, the fiscal agent for ECTAC.

Recommendation
That the School Board of Sarasota County approve the agreement for services with the School Board of Seminole County for ECTAC Title I support and technical assistance as presented.

Attachment: Seminole Co SB-ECTAC 2018-19 AH.pdf

17. APPROVAL OF THE CONTRACT WITH MAD SCIENCE OF GREATER TAMPA BAY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of this contract provides camp for extended care program during Summer Learning Academy at Tuttle Elementary School.

Recommendation
That the contract between Mad Science of Greater Tampa Bay and the School Board of Sarasota County, Florida be approved.

Attachment: Mad Sci -Tuttle.pdf

18. APPROVAL OF THE CONTRACT WITH ACADEMIC SPORTS ACADEMY, LLC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of this contract provides Gocio MESI Camp program for 3rd grade students with the focus on summer learning loss in Math, ELA, and Science Fields.

Recommendation
That the contract between the Academic Sports Academy, LLC and the School Board of Sarasota County, Florida be approved.

Attachment: Academic Sports Academy -Gocio MESI Camp (June 2018 $20k).pdf
Attachment: Gocio MESI.pdf

19. APPROVAL OF THE CONTRACT WITH ACADEMIC SPORTS ACADEMY, LLC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of this contract provides Gocio MESI Camp program for incoming KG, 2nd, and 3rd grade students with the focus on summer learning losses in Math, ELA and Science Fields.

Recommendation
That the contract between the Academic Sports Academy, LLC and the School Board of Sarasota County, Florida be approved.

Attachment: Gocio MESI K-3rd.pdf

20. APPROVAL OF THE CONTRACT BETWEEN VISCOM AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Approval of this contract for sign language interpreters for students attending district summer school is necessary since the total amount being paid to VisCom exceeds $50,000.00 during the 2017-18 school year.

Recommendation
That the contract between VisCom and The School Board of Sarasota County, Florida be approved.

Attachment: VisCom ESY June 2018.pdf

21. APPROVAL OF THE AGREEMENT FOR CONTRACTED SERVICES BETWEEN THE SARASOTA FAMILY YMCA, INC., SCHOOLHOUSE LINK AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, TOR TITLE I PART A FUNDING FOR THE SARASOTA HOMELESS SERVICES PROJECT

Description
This is an agreement for contracted services by the Sarasota Family YMCA, Inc., Schoolhouse Link based upon an interagency agreement approved by the Sarasota County School Board on May 1, 2018. This agreement provides for the Title I funding for services for shelter tutoring, salary for case manager for unaccompanied youth, book fair funds, expected evaluation for special needs students, and homeless program staff state conference fees.

Recommendation
That the School Board of Sarasota County, Florida, approve the contract for homeless children services with the Sarasota Family YMCA, Inc., Schoolhouse Link program as presented in the interagency agreement.

Attachment: YMCA Schoolhouse Link Interagency Agreement 5-1-2018 Y signed.pdf
Attachment: YMCA contract.pdf

22. APPROVAL OF THE AGREEMENT WITH CURRICULUM ASSOCIATES FOR THE i-READY DIAGNOSTIC AND INSTRUCTION MIDDLE SCHOOL PROGRAM, AUGUST 2018 - AUGUST 2020

Description
A two-year agreement with Curriculum Associates to purchase licenses to continue the use of the i-Ready Diagnostic and Instruction program, as a supplemental instructional tool for 6-8 Middle School English Language Arts and Math Courses, through 2019-2020. In addition to the diagnostic and instruction i-Ready program components, the purchase agreement includes the Teacher Toolbox resource and professional development services.

Recommendation
That the agreement with Curriculum Associates for the i-Ready Middle School program be approved as presented.

Attachment: Curriculum Assoc. 2018-2020 6-8 Contract FINAL.pdf

23. APPROVAL OF AGREEMENT BETWEEN THE LITERACY COUNCIL OF SARASOTA, INC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
The School Board of Sarasota County, FL by and through Suncoast Technical College (STC) provides adult education services in Sarasota County and the Literacy Council has agreed to provide tutoring services for adult students at the STC Newtown campus.

Recommendation
That the Agreement between the Literacy Council of Sarasota, Inc. and the School Board of Sarasota County, FL be approved as presented.

Attachment: Literacy Council 18-19.pdf

GRANTS

24. APPROVAL OF THE INDIVIDUALS WITH DISABILITIES EDUCATION ACT (IDEA) PART B GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description
ENTITLEMENT: Grant funds of $9,202,140 will assist with the provision of Federally-required special education-related services to students with disabilities.

Recommendation
That the Individuals with Disabilities Education Act (IDEA) Part B grant application be approved.

Attachment: IDEA.pdf

25. APPROVAL OF THE HERE4U: SPREADING HOPE GRANT PROPOSAL TO THE CHARLES & MARGERY BARANCIK FOUNDATION FOR ALL DISTRICT SCHOOLS

Description
COMPETITIVE: Grant funds of $14,300 will help spread the word about the Crisis Text Line by posting informative signage in every Sarasota middle and high school about this important mental health resource.

Recommendation
That the HERE4U: Spreading Hope grant proposal be approved.

Attachment: HERE4U.pdf

26. APPROVAL OF THE CLOSING THE LITERACY GAP GRANT PROPOSAL TO THE CHARLES & MARGERY BARANCIK FOUNDATION FOR ALL ELEMENTARY AND MIDDLE SCHOOLS

Description
COMPETITIVE: Grant funds of $251,759 will offer training to all third through fifth grade English Language Arts (ELA) teachers, plus sixth grade science, social studies and ELA teachers to help boost student ELA achievement and close the gap between English Language Learners (ELL), students with disabilities, Black and Hispanic students and their peers.

Recommendation
That the Closing the Literacy Gap grant proposal be approved.

Attachment: Closing the Literacy Gap.pdf

27. APPROVAL OF THE INNOVATIVE HIGH SCHOOL INTENSIVE LANGUAGE ARTS CLASSROOMS GRANT PROPOSAL TO THE CHARLES & MARGERY BARANCIK FOUNDATION FOR ALL HIGH SCHOOLS

Description
COMPETITIVE: Grants funds of $97,000 will significantly change the role of the high school Intensive Language Arts (ILA) teacher from a position that few teachers seek to that of a highly sought after Literacy Expert who provides support to all content area teachers working with struggling students. Another goal is to improve achievement for students enrolled in Intensive Language Arts (ILA) classes.

Recommendation
That the Innovative High School Innovative Language Arts Classrooms grant proposal be approved.

Attachment: HS ILA- Barancik.pdf

28. APPROVAL OF THE INNOVATIVE HIGH SCHOOL INTENSIVE LANGUAGE ARTS CLASSROOMS GRANT PROPOSAL TO THE GULF COAST COMMUNITY FOUNDATION FOR ALL HIGH SCHOOLS

Description
COMPETITIVE: Grant funds of $97,000 will significantly change the role of the high school Intensive Language Arts (ILA) teacher from a position that few teachers seek to that of a highly sought after Literacy Expert who provides support to all content area teachers working with struggling students. Another goal is to improve achievement for students enrolled in Intensive Language Arts (ILA) classes.

Recommendation
That the Innovative High School Intensive Language Arts Classrooms grant proposal be approved.

Attachment: HS ILA- GCCF.pdf

FIELD TRIPS

29. APPROVAL OF VENICE MIDDLE YOUNG MARINES FIELD TRIP TO LONDON, ENGLAND; NORMANDY, FRANCE; PARIS, FRANCE

Description
Venice Middle Young Marines will take part in the 75th Anniversary of D-Day Events.

Recommendation
That Venice Middle School Young Marines field trip to London, England; Normandy, France; Paris, France on June 1-10,2019 be approved.

Attachment: VMS.pdf

MATERIALS MANAGEMENT

30. APPROVAL TO INCREASE THE PURCHASING LIMIT FOR BID #18-0416 FOR VENICE HIGH SCHOOL POOL RENOVATION

Description
Bid #18-0416 for 'Venice High School Pool Renovation' was approved for award on December 12, 2017, to Infinite Pool Finishes, LLC for $90,585.00. The Facilities Services Department is requesting an increase of the purchasing limit of this bid by an additional $23,268.00 for the attached change orders. The change orders are for unforeseen circumstances beyond the original scope of work as detailed in the bid specifications. See attached explanation of change orders. The funds for these change orders are contained in the budget allocated to Facilities Services Department.

Recommendation
That the request to increase the purchasing limit of the approved Bid #18-0416 by an additional $23,268.00 for 'Venice High School Pool Renovation', be approved as presented.

Attachment: VHSPoolReno18-0416 increase REC.pdf

31. APPROVAL TO AWARD BID #18-0118 FOR PEST CONTROL SERVICES

Description
Bids to provide 'Pest Control Services' were received from four vendors on May 23, 2018. The bid of Terminix Commercial was the best low bid meeting the advertised specifications based on a sealed scenarios. The bid of Gregory Pest Solutions was non-responsive to the requirement to provide a current license, certifications, and a notarized statement attesting that the C.P.C.O is a fulltime employee of the bidding firm and not employed elsewhere, and a list of all proposed pest control chemicals per the bid specifications. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Facilities Services Department.

Recommendation
That the bid of Terminix Commercial, to provide 'Pest Control Services' in an amount not to exceed $350,000.00, be approved as presented.

Attachment: PestControl18-0118 REC.pdf

32. APPROVAL TO PURCHASES MATERIALS OR SERVICES (PER ATTACHED LIST) THAT ARE EXEMPT FROM THE BIDDING PROCESS

Description
Pursuant to State Board Rules 6A-1.1.012, 11b Purchasing Policies, the requirement for requesting competitive solicitations for commodities or contractual services from three or more sources is hereby waived as authorized be Section 1010.04(4)(a), F.S., for the purchase by the district school boards of educational services and any type of copyrighted materials where such materials are purchased directly from the producer or publisher, the owner of the copyright, an exclusive agent within the state, a governmental agency or a recognized educational institution. The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

Recommendation
That the attached list of vendors for the anticipated purchase of materials and services exempt from the bidding process, be approved as presented.

Attachment: Exempt REC.pdf

FACILITIES

33. APPROVAL OF THE CONTRACT BETWEEN THE SARASOTA COUNTY SCHOOL BOARD AND FASTENAL TO OPERATE AN ONSITE STORE TO PROCURE, DISTRIBUTE, AND MANAGE MRO PARTS AND SUPPLIES IN SUPPORT OF MAINTENANCE AND REPAIR ACTIVITIES ACROSS THE DISTRICT

Description
The purpose of this contract is to provide a cost-effective MRO parts management and distribution network within the county to support maintenance and repairs on school board owned facilities and equipment. Under this contract Fastenal will operate an on-site store which stocks parts and supplies for distribution to facilitate repairs and maintenance activities on all School Board owned sites. All parts and supplies will be purchased from Fastenal on an as needed basis. Pricing for all products purchased shall be in accordance with the National Intergovernmental Purchasing Alliance (NIPA) Contract. The approval to purchase through this contract was previously approved by the board at the June 5th board meeting. The funds for purchase of parts and supplies under this contract are contained in the Facilities Services annual operating budget.

Recommendation
That the contract between Fastenal and the School Board be approved as presented.

Attachment: Fastenal final.pdf

CONSTRUCTION

34. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE SUNCOAST TECHNICAL COLLEGE SOUTH CAMPUS VERTICAL CONSTRUCTION CONTRACT

Description
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in the Final Pay Application #20 for approval. The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the Suncoast Technical College South Campus Vertical Construction Services' project be accepted as complete and the final payment to contractors be approved as presented.

Attachment: STC_21711171-20-FINAL.pdf

35. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS

Description
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change Orders collectively total a decrease of (-$1,414,891.85) in gross contract dollars. Included in these change orders are (-$1,358,575.58)credit for Direct Material Purchases; the corresponding Direct Material Purchase Orders of (-$1,305,133.42) resulting in a net of $53,442.16 in sales tax savings.

Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.

Attachment: CSD-JUNE19_COs.pdf

JOB DESCRIPTIONS

36. APPROVAL OF THE REVISED JOB DESCRIPTION FOR MANAGER, BROADCAST AND PRODUCTION

Description
A revised job description has been created for the Manager of Broadcast and Production with the Education Channel. The revisions reflect changes based on the Communications Department organizational structure.

Recommendation
That the School Board of Sarasota County approve the newly revised job description of Manager, Broadcast and Production.

Attachment: Manager Broadcast Production.pdf